Terms and conditions

GENERAL TERMS OF SERVICE FOR OPEN TUITION OFFERED BY THE INSTITUTE FOR CONTINUING EDUCATION FOUNDATION

1.- Accepting General Terms

1.1 These general terms of service aim to regulate the terms and conditions under which the Institute of Continuing Education Foundation (hereinafter referred to as IDEC Foundation) (i) shall provide the information requested on its programs to anyone interested in the same; (ii) shall carry out the process of access and admission of candidates interested in studying any of their programs and (iii) shall provide the student with the tuition services chosen by the student with respect to the program where they were admitted and for which they enrolled timely and in due form. These terms make up the agreement for the provision of tuition services which the student signs together with the IDEC Foundation regarding the program to which the student was admitted.

These General Terms shall be available to the candidate on the IDEC Foundation website on http://www.barcelonaschoolofmanagement.upf.edu/es and through the e-Secretary.

The candidate must accept them when filling in their application for admission into the program of their choice in accordance with the procedure provided for in these General Terms. Students applying for specialization courses, seminars, conferences and workshops must accept these General Terms upon application for any such activities, since admission is not required therefor.

The acceptance process and execution of the agreement shall be deemed made by electronic means.

1.2 The IDEC Foundation is a Catalan private foundation set up on October the 26th, 1993 with registered office in Barcelona, C/Balmes, 132, 08008, holder of Tax ID no. G-60.414.182 and registered in the Foundations Registry of the Generalitat de Catalunya (Catalan Regional Government) under number 766.

The IDEC Foundation owns a center attached to the Pompeu Fabra University, the so-called Barcelona School of Management, which provides official university qualifications (University Master's degrees so far) taught under the single brand of UPF Barcelona School of Management.

Given the private nature of the IDEC Foundation, the education services provided thereby are, in any case, subject to Private Law, and therefore any differences or discrepancies arising upon the execution of the same shall be settled subject to Private Law and submitted to the competent courts of ordinary civil jurisdiction.

1.3.- These general conditions are applicable to all open programs taught at the IDEC Foundation, under the single brand UPF Barcelona School of Management, including programs leading to official university degrees (University Master's degrees, in our case).

Programs taught by the IDEC Foundation are official university degrees (university master´s degrees) or university-specific degrees (of the Pompeu Fabra University, hereinafter referred to as UPF), such as master's degrees, postgraduate diplomas and postgraduate courses. In addition, the IDEC Foundation also teaches other specialization courses, conferences, workshops and seminars without university nature.

University Master´s degrees are official university education programs taught by the IDEC Foundation through the Barcelona School of Management, center attached to the UPF. The aforementioned master's degree programs are regulated by the Spanish Royal Decree 1393/2007, of October the 29th 2007 or any other regulation replacing it, as well as its development regulation, which specifies that the aforementioned programs are recognized by the Ministry of Education and the European Higher Education Area (EHEA) and which are the regular path to access a PhD program. The curriculum of these programs must be of at least 60 ECTS (European Credit Transfer System) and not more than 120. Degree certificates awarded on account of these master´s degrees are registered in the Registry of Universities, Centers and Degree Certificates (RUCT), where you can look up the entry and further information. Furthermore, degree certificates are issued on behalf of the King of Spain by the Chancellor of the Pompeu Fabra University, in accordance with requirements of formatting, text and issuance procedure pursuant to the regulations in force. It is important to note that, since the procedure for granting the official nature to a degree qualification may take long, the IDEC Foundation may occasionally start teaching the degree without having completed the said procedure and not having yet been concluded the registration of the qualification in the Registry of Universities, Centers and Degree Certificates (RUCT). In such event, it shall be stated that the program is taught as UPF- specific qualification under formalization and the participant shall be informed in due time of whether the degree qualification is approved as a Master´s official university degree qualification or not. In the event of not obtaining such qualification from the Ministry of Education, the degree available to the candidate upon successful completion of the program and requirements shall be that of UPF- specific Master's degree.

UPF-specific program mean Master´s degree programs (of not less than 60 ECTS), postgraduate diploma (of not less than 30 ECTS) and postgraduate course (of not less than 10 ECTS), taught by the IDEC Foundation and approved by the UPF Postgraduate and PhD Commission. Such university-specific qualifications, despite not being official, are academically supported by the international standing of the UPF and the academic quality of the teaching staff of the said degrees. These degree certificates are subject to the Rules governing the Pompeu Fabra University university-specific studies. They are issued by the UPF and the signature of the Chancellor or the Vice Chancellor is affixed to them.

Other specialization courses, conferences, workshops and seminars refer to all programs which on account of their features and duration are not included in the group above. The IDEC Foundation will certify attendance and academic progress of the student, although such certificate shall entail no university nature.

1.4 Application by the candidate for admission to a program taught by the IDEC Foundation or application for registration in specialization courses, seminars, conferences or workshops not requiring admission, will necessarily entail acceptance by the candidate of all these General Terms.

1.5 The information contained on the website of the IDEC Foundation, as well as in brochures or any other advertising material of the IDEC Foundation regarding any of the programs taught by the same, is exclusively for information purposes and do not bind the IDEC Foundation in any matters not covered by these general terms. In case of discrepancy, the provisions of the Spanish version of these general terms shall prevail in any case.

2.- Definitions

2.1.- IDEC Foundation and Barcelona School of Management, center attached to UPF

The IDEC Foundation is a private cultural and educational foundation, holder of a private higher education school which, by virtue of the agreements reached at the time with the Pompeu Fabra University, provides postgraduate education, both UPF- specific qualifications and official qualifications (University Master´s degrees) as a center attached to this University under the single brand of UPF Barcelona School of Management.

2.2.- Candidate/Candidate Enrolled/Admitted/Participant/Student: For purposes of these General Conditions

  • Candidate means any individual interested in pursuing a program taught by the IDEC Foundation who has formalized, in due time and form, the admission application (and has made payment for this purpose, submitted all documents required for the said procedure and accepted these General Terms).
  • Candidate enrolled means any individual interested in pursuing a program with no requiring admission process (specialization courses, seminars or conferences and workshops) that has payed the enrollment fee and with the approval of the IDEC Foundation.
  • Admitted means any candidate who has passed the admission process and has received the admission letter into the program.
  • Participant/student means the admitted candidate who formalized, in due time and form, their enrollment in the relevant program. In respect of courses of specialization, seminars, conferences and workshops taught by IDEC Foundation not requiring admission process, candidates will hold such status automatically upon formalization, in due time and form, of registration.

2.3.- Deadlines: all references to the term `days´ in these General Terms shall be construed as calendar days (i.e., including bank holidays and weekends), the said count being governed by the civil legislation. The month of August is excluded for all procedures, except for defraying the enrollment fee.

2.4.- Admission date: Admission date means the date of the notice whereby the candidate is informed of their admission into the relevant program. Admission date means the date of execution of the agreement for the provision of tuition services which, amongst other things, is regulated in these General Terms.

In respect of specialization courses, seminars, conferences or workshops, since admission procedure is not required therefor, the execution date of the agreement shall be the date when the candidate is registered in any of the aforementioned activities.

2.5.- Enrollment: Enrollment means the procedure whereby the candidate (in specialization courses, seminars, conferences and workshops) or the admitted (in the remaining programs) having contracted the education services of the IDEC Foundation in connection with the program to which he/she were admitted or enrolled, submits original documents required for academic purposes to the IDEC Foundation and pays in full the enrollment fee.

Enrollment has economic & academic effects and, once formalized in due time and form, it confers the candidate or the admitted the status of participant/student.

2.6.- Total enrollment fee: Total enrollment fee means the total amount payable on account of enrollment published on the website on the URL http://www.barcelonaschoolofmanagement.upf.edu, in the summary chart included in the presentation of each program. The aforementioned total enrollment fee will be confirmed in the admission letter in order to start the procedure to complete enrollment in the program. In the hypothetical case of an error in the total enrollment fees published on the aforementioned website or specified in the admission letter sent to the admitted, the amount which most benefits the admitted shall prevail in any case. Without prejudice to the foregoing and for Master's degree programs, the total enrollment cost informed to the admitted through the aforementioned web / admission letter shall at all times be subject to tuition fees set by the Decree of the Generalitat de Catalunya (Regional Government of Catalonia) whereby tuition fees are set for the academic year of the start of the academic program in which the candidate enrolled; so the total enrollment fee published or communicated may be modified if the amount fixed by the said decree is higher or lower than anticipated by the IDEC Foundation. In cases where a candidate applies for partial enrollment in a program as provided for in these General Terms, the academic tuition will be set by the aforementioned Decree applicable for each academic year in which the student is enrolled and applied upon the number of ECTS enrolled in each of them.

On no account shall the total enrollment fee be deemed to include tests and language courses (if necessary), or any supplementary activities (such as cultural activities, activities of university extension, international weeks, etc.), which are not part of the study plan.

In respect of official university qualifications programs (Master's degrees) the full enrollment fee includes the following items:

  • Provision of services: fee freely set by the IDEC Foundation for the provision of the education services for the said official qualification program.
  • Tuition: public tuition fee which the student of the official degree program taught by an attached center must pay to the university, directly or through the attached center (as it is the case), set for each academic year by the Decree of the Generalitat de Catalunya (Regional government of Catalonia) whereby tuition fees are set.

The student who successfully achieve an official university degree program and wish to receive the corresponding degree certificate, must pay the issuance fees set out in the regulations in force (Decree on tuition fees published each year in the Official Journal of the Generalitat de Catalunya), the said amount not being included in the enrollment fee.

2.7.- Commencement date of the program. The commencement date of the program will be as determined by the IDEC Foundation in notice served to the participant or student to welcome them to the program and inform them of the practical details of the start and development of the program.

2.8.- Permanence (only enforceable and applicable to official qualifications programs).

In accordance with article 46.3 of the Organic Law 6/2001, of 21 December, on universities and in compliance with the duty of Universities to establish verification procedures of the students knowledge, the UPF Social Council approved the rules governing the students´ progress and permanence in the University, in accordance with the features of their respective studies and with the aim to ensure the students´ intensive progress during their first year. The said regulation, in the case of university master's degree studies, may be found on the following link and article 2 sets therein that in order to continue the same studies, students must pass a minimum of 50% of the credits corresponding to the courses enrolled in the first academic year.

2.9.- e-Secretary: It refers to the student web created and made available by the IDEC Foundation to candidates and participants on http://eSecretaria.bsm.upf.edu, in order that they carry out admission and enrollment processes, in its broadest construction, as well as application and/or procedures described below for each of the related processes:

  1. Admission process:
    1. Submitting personal details
    2. Managing admission documents (scanned copy of the documents required for admission by the IDEC Foundation and, in case that the student holds a degree or academic transcript with verification code or e-degree, of any other academic documents or otherwise required by the IDEC Foundation for formalizing admission).
    3. Filling in forms required by the IDEC Foundation
    4. Paying admission application
    5. Access to the resolution confirming or refusing admission
  2. Enrollment process:
    1. Application and processing of special economic conditions
    2. Application and processing of invoice
    3. Payment of enrollment fee via POS or bank transfer
    4. Managing enrollment documents. Notwithstanding the submission of scanned copies of the documents required for admission, enrollment shall not be effective unless the student submits the originals (except the degree certificate and academic transcript with verification code or e-degree which shall be submitted when the student uploads them to e-Secretary at the time of admission).
    5. Information regarding other procedures during the enrollment process for international students.
  3. Application and processing of scholarships and grants awarded by the IDEC Foundation
  4. Application and follow-up of procedures in connection with:
    1. Academic certificates
    2. Legalization
    3. Submission of authorization/Sending documents

The IDEC Foundation will provide the candidate or the participant with the username and password necessary to access the e-Secretary. The username and password is personal, exclusive, non-transferable and for reserved use of the candidate or participant, who undertake to preserve and safeguard such username and password with due diligence so as to prevent its disclosing to any third party, adopting the appropriate measures. Any unauthorized use of the username and/or password by any third party shall be the candidate´s or the participant´s responsibility. If the candidate or participant lose or forget their password, they may recover it on the following address: http://esecretaria.bsm.upf.edu/ManageUsers/PasswordRecovery by entering the required information.

2.10.- Course Syllabus: description of each of the courses comprising the Study Plan or Teaching guide of the course. The said description contains a list of academic contents, teaching staff, assessment method, recommended bibliography, and other relevant aspects which the Academic Management think fit.

3. Access and admission requirements

In respect of all programs (save the specialization courses, seminars, conferences and workshops), access and admission process will be based on academic, competences and/or professional criteria. The process outcome shall be communicated in writing.

Candidates fulfilling legal requirements shall be eligible for the access and admission processes.

  • Access requirements:
    • University Master´s degrees:
      Candidates who meet general access requirements as provided for in the regulations in force (RD 1393/2007, of October 29, 2007 or other regulation replacing it) are eligible for access. Requirements are as follows
      • Holding a Spanish official university degree or a degree issued by a higher education institution belonging to another member State of the European Higher Education Area enabling the candidate to access Master´s qualifications.
      • Likewise, holders of qualifications in educational systems outside the European Higher Education Area may, without the approval of their degrees, access these studies. However, the University must verify that the level of education accredited corresponds to the equivalent Spanish official university qualifications and that they lead, in the issuing country of the degree qualification, to postgraduate degrees access. This kind of access does not imply, in any case, the approval of the previous qualification which the applicant holds, nor its admission for purposes other than pursuing Master´s studies.
    • UPF- specific Degrees (Master´s, postgraduate diplomas and postgraduate courses):
      Candidates who prove to hold undergraduate university qualification, university degree of first or second cycle (Undergraduate degree, Diploma, Engineer (five-year degree) or Technical Engineer (three-year degree), Architect (five-year degree) or Technical Architect (three-year degree), or a university-specific undergraduate degree) or a university-specific higher degree or undergraduate may access these studies.
      Candidates who do not hold the aforementioned required university qualification may attend certain programs by virtue of their professional achievements (on account of jobs- seniority and tasks developed - as well as training, publications, awards and scholarships obtained, etc.). In this case, the IDEC Foundation shall decide the type of certification to be awarded. On no account shall it be a UPF-specific degree.
    • Specialized courses, seminars, conferences and workshops:
      Given the specific nature of these programs, access and admission requirements shall be established for each of them by IDEC Foundation. You may consult such requirements on our website (URL www.barcelonaschoolofmanagement.upf.edu), in the corresponding section.
  • Admission requirements:
    • University Master´s degrees:
      Candidates may be admitted to a Master's degree according to the specific requirements and assessment criteria which are specific of the University Master´s degree or are established by the University or the center attached to it. You may look up such requirements on our website (URL www.barcelonaschoolofmanagement.upf.edu), in the corresponding section.
      Admission shall not imply, in any case, any change in the academic purposes and, where appropriate, professional purposes which correspond to the candidate´s previous degree, nor its admission for purposes other than pursuing a Master´s degree.
    • UPF-specific Degrees (Master´s, postgraduate diplomas and postgraduate courses):
      Given the specific nature of these programs, access and admission requirements shall be established for each of them by IDEC Foundation. You may consult such requirements on our website (URL www.barcelonaschoolofmanagement.upf.edu), in the corresponding section of the admission requirements of the qualification.
    • Specialized courses, seminars, conferences and workshops.
      Given the specific nature of these programs, access and admission requirements shall be established for each of them by IDEC Foundation. You may look up such requirements on our website (URL www.barcelonaschoolofmanagement.upf.edu), in the corresponding section of admission requirements of the program.

Candidates who wish to request the assessment of their admission application must pay the amount established on account of rights of admission and accept these General Terms. The amount established on account of rights of admission for this academic year is €120.

This amount

  • Shall be deducted from the total amount of enrollment fee if the candidate is admitted.
  • Shall be refundable only in the event that the program is canceled or the candidate is not admitted.

4.- Admission process

4.1.- Admission application and e-Secretary

Any candidate wishing to be admitted to any of the programs, specialized courses, seminars, conferences or workshops taught by the IDEC Foundation and requiring admission process, must imperatively:

  • Apply for admission into the program by filling in the appropriate Admission Application made available on the corporate website of the IDEC Foundation on http://www.barcelonaschoolofmanagement.upf.edu/es, and accepting these General Terms which will be made available to them.
  • Follow the admission and enrollment processes via e-Secretary, according to the procedures referred to therein for the purposes of admission and enrollment.

Failure to comply, in whole or in part, with these obligations, as well as failure to comply with the steps in connection with the admission application provided on the website and e-Secretary, shall invalidate the candidate´s admission and/or enrollment with respect to the admission process remaining.

4.2.- Submitting documents

Please find below a list of the documents to be submitted by the candidate in the admission process to any program, specialized course, seminar, conference and workshop taught by the IDEC Foundation requiring it:

  • Administrative documentation
    University Master´s degrees University-specific Master´s and postgraduate degrees Specialized courses, seminars, conferences and workshops
    Photocopy of ID document or passport
    A passport- sized photo (.jpg format)  
    Motivation letter or other specific documents required
    Curriculum vitae
  • Academic documentation
    Origin of the university degree
    Required academic documentation Spain and EU countries Non-EU country
    University degree certificate Photocopy of the original Photocopy of the original
    University academic transcript Photocopy of the original
    Please be reminded that that the University academic transcript must include the weighted average grade of your studies and the corresponding scale
    Photocopy of the original
    Please be reminded that that the University academic transcript must include the weighted average grade of your studies and the corresponding scale

Candidates shall submit this documentation electronically through the e-Secretary for assessment. Admission with full academic force to any program, specialized course, seminar, conference or workshop taught by the IDEC Foundation is subject to verification of the documents by the IDEC Foundation. Therefore, the candidate must submit originals or certified copies not later than the commencement date of the program. Submitting original documents is mandatory in order that admission is valid and in full force for academic purposes.

Notwithstanding the foregoing, and for all programs taught by the IDEC Foundation save the University Master´s degree, failure to submit, in whole or in part, or failure to submit the said documents in due time and form, shall not void the execution of the agreement for the provision of tuition services by and between the participant and the IDEC Foundation, which will remain fully valid and enforceable. However, the academic effects of admission may be suspended. If the participant fails to submit the academic documents required by the IDEC Foundation prior to the end of the program which they pursue, no University degree certificate shall be awarded by the IDEC Foundation even upon successful completion of the program. In such event, the participant shall only receive a certificate of attendance and achievement with no university nature.

In the event that the program being pursued by the participant is a University Master's degree, failure to submit, in due time and form, the academic documentation required by the IDEC Foundation, shall result in ex officio cancellation of enrollment and early termination of the agreement for the provision of tuition services. The participant will therefore be immediately removed from the program and shall not be entitled to a refund of the total enrollment fee which had been paid.

The participant undertakes to submit the documentation within the deadlines set and is responsible at all times for its authenticity and veracity. Upon uncertainty about the authenticity, validity or content of the documents submitted, the necessary diligence may be carried out in order to perform the relevant checks, as well as to refer to the competent issuing authority so as to validate the points under suspicion. The said diligence and actions are expressly authorized by the participant.

4.3.- Right of withdrawal

Admission date is the date of execution of the agreement for the provision of tuition services which is regulated in these General Terms.

In respect of specialization courses, seminars, conferences and workshops, since admission procedure is not required therefor, the execution date of the agreement shall be the date of the candidate´s registration in any of the aforementioned activities.

Students admitted and candidates enrolled will have a period of fourteen (14) calendar days as of execution date of the agreement for the provision of tuition services to terminate it.

Students admitted and candidates enrolled who wish to communicate his withdrawal must do so in writing, unequivocally stating his desire to withdraw through the withdrawal form created for such purposes by the IDEC Foundation, and addressed to the General Secretariat to the following address: C/Balmes, 132, 08008 Barcelona or by email at secretaria.general@bsm.upf.edu, attaching the signed form. The refund of the amounts paid with right to refund shall be made by bank wire.

In the event that on account of the online teaching nature or any other cause legally provided for, the requirements set in article 103.a) of the Spanish Royal Legislative Decree 1/2007 of November the 16th, whereby the revised text of the General Law for the Protection of Consumers and Users and other supplementary laws are passed apply, the right of withdrawal shall not be applicable.

5. Enrollment

Admission to the program chosen by the candidate, if required by the program, shall open the period for enrollment.

The admitted must formalize the enrollment process through e-Secretary before the deadline stated in the detailed communication of steps to follow in order to complete the enrollment process. In any case, the said formalization should be carried out before the commencement date of the program.

This formalization process will consist of

  • Payment, in the terms and conditions provided for in the General Term no. 6 of the total enrollment fee.
  • Submitting the original documentation required in original medium and with due legalization or Apostille, if appropriate, within the period above and, in any case, before the commencement date of the program.
     
    Origin of the university qualification
    Required academic documentation Spain and EU countries Non-EU country
    University degree certificate Certified copy (1) Certified (1) and duly legalized (2) copy
    University academic transcript Certified copy (1)
    (this certified copy will be required only if you are a university master's degree candidate or your undergraduate degree is not from Spain). Please be reminded that the University academic transcript must include the weighted average grade of your studies and the corresponding scale
    Certified (1) and duly legalized (2) copy
    (this certified copy is required only if you are a candidate for a master's degree or your undergraduate degree certificate is not from Spain). Please be reminded that the University academic transcript must include the weighted average grade of your studies and the corresponding scale
    Application for authorization to pursue postgraduate studies
    (only required where the origin of the University degree is a non-EU country)
      Authorization request to study Spanish postgraduate studies
    Documents in languages other than Catalan, Spanish, English, French, or Portuguese Official sworn translation (3) of these documents into Spanish, Catalan or English (including seals)
    1. (1) Certified copy. Copy of an original document duly stamped by a competent government agency after having been compared with its original. This ensures true accuracy of the copy with respect to the original document. You can obtain certified copies in your country (universities, notaries, city councils, etc.).
    2. (2) Legalization. Administrative act which validates a foreign public document proving the validity of the signatures and the capacity of the signatory authority.
      1. a) Country member of The Hague Convention: legalization is made by incorporating the Hague Apostille.
      2. b) Country member of the Andrés Bello Agreement or any country not member of any of the aforementioned agreements: legalization is carried out by including 3 stamps (Ministry of Education, Ministry of Foreign Affairs and Spain Consulate or Embassy in the country of origin of the qualification).
    3. (3) Official sworn translation. You can purchase it in your country of origin, in any Embassy or consulate of Spain, or through the Spanish Association of Translators, Proofreaders, and Interpreters (https://asetrad.org/)

The date of formalization of the enrollment shall be deemed, for all purposes, the date of the candidate´s admission and payment of the total enrollment fee in accordance with the payment terms and conditions set out in the General Term 6. In view of the above, where the admitted must make one-time payment (General Term 6.2), enrollment shall be deemed formalized at the time of payment; and where payment may be made in two installments (General Term 6.1.), enrollment shall be deemed formalized when the admitted makes the first payment (reservation), also assuming the obligation of the payment pending of the total enrollment fee. Notwithstanding the foregoing, enrollment will only be fully in force for academic purposes when the participant submits, in due time and form, the documentation required by the IDEC Foundation.

Failure to comply, in whole or in part, with any of the requirements described above and which comprise the enrollment process shall entitle the IDEC Foundation to cancel or terminate the provision of education services. In particular, failure to pay enrollment fee in full -in the case of payment in accordance with the General Term 6.2-, in whole or in part, or failure to comply with the commitment of payment of the remaining part of the said enrollment fee -in the case of payment pursuant to the General Term 6.1- will produce consequences described in the following general condition. Likewise, failure to submit the required documentation in due time and form, or where this is not true or sufficient, no degree certificate shall be issued despite the participant having pursued the studies for which he/she enrolled. Therefore, each participant undertakes to the legal consequences arising in the event of failure to deliver in due time and form the required documentation and/or in the event of non-authenticity of the documentation submitted, as well as lack of or non-compliance with the formal requirements in accordance with the applicable regulations in force.

Enrollment shall be, in any case, personal and non-transferable, in such a way that only the individual having been identified as the candidate and admitted shall be entitled to attend the program once the enrollment is duly formalized. Accordingly, payment of the total tuition fee is also personal and non-transferable, and may not apply to the enrollment of a third party other than the candidate or admitted in the program concerned.

Formalizing the enrollment means that the provision of education services from the IDEC Foundation is subject to these General Terms, which were accepted during the admission process by the participant.

6.- Payment of the total enrollment fee

6.1.- Reservation and payment of the remainder of the total enrollment fee

In the event that the enrollment may be formalized at least fifteen (15) days prior to the commencement date of the program, the admitted may choose to make payment of the total amount of enrollment fee in two installments:

  1. Payment of 25% of the total amount of enrollment fee. This payment shall be made as reservation and shall be made effective before the deadline as notified to the admitted in the communication of steps to follow to complete the enrollment process and in any case, no later than the day prior to the commencement date of the program.
    The admitted who has made the reservation shall be deemed student enrolled in the program. This implies that he/she acquires status of student of the IDEC Foundation, with the rights and obligations arising out of it; as well as the obligation for the student of the payment of the remainder of the enrollment fee (deducting the amount corresponding to the admission rights already paid by the candidate) within the time set for the said purpose.
    Failure by the admitted to make payment of this 25% within the period set forth above shall be understood as the admitted not having formalized enrollment, and the IDEC Foundation reserves the right to assign the seat to another candidate. Only where the IDEC Foundation had not assigned the seat to another candidate or in the event that there are available seats in the program, the IDEC Foundation could authorize the admitted, on an exceptional basis, to complete the enrollment process by paying all of the remaining amount of enrollment. In this case, payment must be made no later than the day prior to the commencement date of classes of the program and under the conditions provided in the following section 6.2.
  2. Payment of the enrollment fee (75% of the total amount of enrollment fee deducting the amount corresponding to the admission rights already paid by the candidate) should be made no later than the day prior to the commencement date of the program.

In the event that the admitted does not carry out the aforementioned formalization and payment/s within any of the periods foreseen, it will be understood that the registration has not been formalized. Consequently, the admitted will not have acquired the status of student of the IDEC Foundation, will not be entitled to the refund of the amount paid as admission rights and, unless the right of withdrawal is applicable and exercise it in a timely manner, he must pay the IDEC Foundation with the corresponding amount established in the table included in the General Condition 8.2. In case of non-payment, the IDEC Foundation reserves the right to take legal action to that effect.

6.2 Lump sum payment of the full amount of enrollment fee

This procedure shall be compulsory for enrollments formalized less than 15 (fifteen) days prior to the commencement date of the program.

The total amount of enrollment fee (deducting the amount corresponding to the admission rights already paid for by the candidate, if so required) must be defrayed no later than one day prior to the commencement date of the program.

In the event of failure by the admitted to make the aforementioned formalization and lump sum payment within the time specified above, enrollment shall be deemed not formalized. As a result, the admitted shall not become student of the IDEC Foundation, shall not be entitled to a refund of the amount paid on account of rights of admission and, unless the right of withdrawal is applicable, and it is exercised in a timely manner, he must pay to the IDEC Foundation the corresponding amount established in the table included in General Condition 8.2. In case of non-payment, the IDEC Foundation reserves the right to take legal action to that effect.

6.3.- Payment by a third party

Enrollment fee may be paid, in whole or in part, by a third party (employer, etc.). However, the right/obligation to receive tuition corresponds to the student and the payer may not interfere or prevent in any way the exercise of such right. This is without prejudice to the right of the IDEC Foundation to prevent the continuation of the student in the program for proper reasons.

Failure to pay, in full or in part, in time and form, will also imply the non-refund of the amount paid as admission rights and, unless the right of withdrawal is applicable and it is exercised in time and manner, the obligation to pay the IDEC Foundation the corresponding amount established in the table included in the General Condition 8.2. In case of non-payment, the IDEC Foundation reserves the right to take legal action to that effect.

Subsidized tuition. In programs regulated by these general terms of service do not concur some requirements by the legislation in force for subsidized tuition by companies. In the event that the employer of the participant pays for their enrollment (in whole or in part), the participant must notify this event to the Foundation. If, despite this warning, the company decides to pay for the program pursued by its employee, it shall be deemed that the company does so at its own risk and will hold the IDEC Foundation harmless.

7.-Scholarships, grants and discounts

In general, discounts, scholarships and grants offered by the IDEC Foundation are not compatible with each other. Where a student is eligible for more than one of these means of enrollment financing, he/she shall choose the prevailing one at his discretion. Also, students must take into consideration the possible incompatibility of discounts, scholarships and grants that may be provided by the IDEC Foundation with any other means of enrollment financing which may have been requested to other institutions and/or which may be already being used. The student in the situation above shall be responsible for taking the relevant measures in order to end incompatibilities, and he/she must notify and justify their decision, with appropriate documentation, before the IDEC Foundation, which shall be held totally harmless.

In order that the student has access to updated information of the means of financing made available by the IDEC Foundation, he/she may consult specific information in the "Scholarships and financing" section of the UPF Barcelona School of Management website (http://www.barcelonaschoolofmanagement.upf.edu/es/becas-y-financiacion).

In particular, the IDEC Foundation offers students the following means of financing for the payment of fees of their programs:

  • Talent Scholarships: The Talent Scholarships program is aimed at people with University studies, outstanding personal qualities and talent accredited academically and, where appropriate, professionally.
    These scholarships are regulated on the Basis of their call, which are available on our website (https://www.barcelonaschoolofmanagement.upf.edu/sites/default/files/bases_btalento_2017_en.pdf) and which have been published in the Official Journal of the Generalitat de Catalunya, no. 7518 on December, 18th 2017 (http://dogc.gencat.cat/es/pdogc_canals_interns/pdogc_resultats_fitxa/index.html?action=fitxa&documentId=804330&language=ca_ES&newLang=es_ES)
    Students who wish to apply for these scholarships must refer to the eligibility requirements and the application procedure specified in the Scholarship Announcement. They will also be able to find all the calls for applications issued throughout the academic term on the Foundation's website.
  • Partner universities Scholarships: The Partner universities Scholarships program is aimed at people with University studies completed in one of the UPF Barcelona School of Management partner universities included in the call for application with outstanding personal qualities and talent accredited academically and, where appropriate, professionally.
    These scholarships are regulated according to their Legal Bases, which have been published in the Official Journal of the Generalitat de Catalunya, no. 7635, 5 june 2018 (http://portaldogc.gencat.cat/utilsEADOP/PDF/7635/1678272.pdf) and which are available on our website (https://www.barcelonaschoolofmanagement.upf.edu/en/scholarships-and-funding/partner-universities-scholarhips). Students who wish to apply for these scholarships must refer to the eligibility requirements and the application procedure specified in the Scholarship Announcement. They will also be able to find on the website all the calls for applications foreseen throughout the academic term.
  • Discounts: The IDEC Foundation offers discounts on the total enrollment fee (excluding the tuition fee in the case of official master's degrees) for its programs to candidates satisfying any of the personal or professional criteria listed under "Discounts" on our website. (See here).
    The personal or professional grounds for the discount must be present and proved by the candidate at the very latest one day before the commencement of the classes (please refer to our website for more information).
    The IDEC Foundation will review the submitted documentation in order to ascertain the candidate's eligibility for a discount. No discount will be applied unless the candidate has submitted appropriate supporting documentation within the given deadline and unless this documentation has been received and approved by the Foundation.
    If a candidate does not provide sufficient evidence for his or her eligibility for a discount in due time or form, their request will be rejected.
    On no account will any discounts be awarded once the classes have commenced.

8. Modification, withdrawal, renouncement and automatic discharge or cancellation of enrollment. Reinstatement.

8.1.-Modification

The deadline for any enrollment modifications (change of program or study mode) is 15 days as from the commencement of the program. Applications submitted after this deadline will not be processed. Applications must be submitted in writing to the General Secretariat of the IDEC Foundation (either in person on the 3rd floor of Edificio Balmes or by e-mail to secretaria.general@bsm.upf.edu).

If the modification implies an increase in the total enrollment fee, the participant must pay this additional amount in one installment. If the modification leads to a decrease in the total enrollment fee, no refund will be made unless the modification is due to circumstances for which the IDEC Foundation bears responsibility.

8.2. Withdrawal

A student who wishes to withdraw from a program outside of the free abandonment period must submit a written request to the General Secretariat of the IDEC Foundation to this effect (either in person on the 3rd floor of the Edificio Balmes or by e-mail to secretaria.general@bsm.upf.edu).

Depending on the exact submission time of a withdrawal request, the Foundation will withhold an amount specified in the table below from the fees that have already been settled by the student. If the student is enrolled in a program leading to an official degree (an official master's degree), the IDEC Foundation will withhold the above-mentioned amount and under no circumstances will the Foundation make a refund of the tuition fee, given its official character and its subjection to administrative law.

If the amount paid by the student up to the moment of submitting the withdrawal request does not cover the amount to be withheld by the Foundation or the tuition fee (if applicable), the student must pay an amount to be determined by the Foundation to settle the balance. In the event of non-payment, the IDEC Foundation reserves the right to any legal action available to it to this effect.

Period in which the withdrawal request is submitted
  More than 1 week before commencement 1 week or less before commencement At commencement or later
Withheld amount (1) 10% of the service fee 25% of the service fee 100% of the service fee

(1) In the case of a program leading to an official diploma (an official master's degree), in addition to the amount withheld as per the above chart, on no account will the IDEC Foundation refund the tuition fee to the student, given its official character and its subjection to administrative law.

A participant who has formally submitted a withdrawal request and who wishes to enroll in the same or another IDEC Foundation program, will have to start admission proceedings from the beginning and defray the total amount of the enrollment fee.

8.3. Renouncement

Students enrolled in a program leading to an official diploma (an official master's degree) who wish to resign once the program has commenced must use the following form for this purpose, to be submitted to the attention of the General Secretariat (either in person on the 3rd floor of the Edificio Balmes or by e-mail to secretaria.general@bsm.upf.edu). The resignation form may be submitted within a maximum period of two months from the date of registration.

It is a essential requeriment for acceptance of the resignation that the student has submitted the aforementioned form within the established period and has paid the full amount of registration. Once accepted the resignation, its effects will count from the date of the request of resignation of the student.

For academic purposes, acceptance of a resignation request will have the same effects as if the student had not enrolled in the program in the first place. Student may thus re-enroll in the same program providing that they comply with the Pompeu Fabra University permanence regulations. If a resignation is not submitted in due time or form or if the student does not comply with the above permanence requirements, he or she will be considered ineligible for academic purposes and will not be able to enroll in the same program at this school. The UPF Chancellor may exceptionally authorize a new enrollment if he or she finds that there are justified reasons for it, pursuant to UPF permanence regulations.

8.4. Automatic discharge or cancellation of enrollment

The IDEC Foundation may automatically discharge a student or cancel an enrollment in the following cases:

  1. In the event of falsity or irregularities in the data or documents provided by the student, especially those concerning admission requirements, as well as in the event of failure to submit the required academic documentation in due time and form by the students admitted to official master programs.
  2. Confirmation of lack of concurrence of access and admission requirements
  3. Failure to present in form and timely manner of the necessary academic documentation (in the case of admitted in University Master's programs).
  4. Failure to pay the total tuition price
  5. In the event of failure to comply with the obligations of a university student pursuant to the Student Code and, in particular, in the event of a failure to comply in whole or in part with the following duties:
    1. Study and take active part in academic activities designed to further the student's training.
    2. Treat other members of the academic community as well as the staff of the organizations cooperating with or providing services to IDEC Foundation with respect.
    3. Treat and use with due care the property, equipment, facilities and premises of the IDEC Foundation and cooperating organizations, including the UPF.
    4. Refrain from using, cooperating or taking part in fraudulent arrangements regarding examinations, assignments or official documents of the IDEC Foundation or the UPF.
    5. Participate responsibly in university activities and work together with others in order to ensure their normal course.
    6. Be familiar and comply with the Statutes and other regulations of the IDEC Foundation and the UPF, to the extend they apply to the student.
    7. Be familiar and comply with the internal health and safety regulations.
    8. Treat and use the name, symbols and emblems of the IDEC Foundation, the UPF and their agencies with due respect.
    9. Treat with respect the academic ceremonies of the IDEC Foundation and the UPF as well as their participants, without prejudice to the right to free speech and assembly.
    10. Put into practice and actively foster non-discrimination based on birth, racial or ethnic origin, sex, religion, belief or opinion, age, disability, nationality, illness, sexual orientation and gender identity, socioeconomic conditions or language, political or trade union sympathies, nor on the grounds of appearance, overweight, obesity or any other condition or personal or social circumstance of the university members and the staff of organizations cooperating with or providing services to the IDEC Foundation or the UPF.
    11. Perform, if applicable, the representation duties pertaining to the office to which they have been elected.
    12. Inform their constituents of activities and resolutions of the association bodies of which they are members, as well as of their own activities, within the limits and discretion set by these bodies.
    13. Actively and responsibly participate in the meetings of the association bodies to which they have been elected.
    14. Contribute to an improvement of the Foundation's and the UPF's goals and operations.
    15. Perform any other duties prescribed by the IDEC Foundation or UPF Statutes.
  6. In the event of showing any behavior, expression or contents that are illegal, defamatory, offensive or that violate personal values and dignity, the good name and reputation of the IDEC Foundation, its environment and premises, whether physical or virtual, including social networks.

Under no circumstances does automatic discharge give right to the refund of any paid costs.

8.5.- Reinstatement

Students who have left any program taught by the IDEC Foundation giving right to an official or a university-specific diploma due to a failure to enroll during two academic terms in a row and who would like to resume their studies will have to apply for reinstatement.

The readmission request must include supporting documentation proving the applicant's grounds for readmission. In the case of programs leading to an official diploma (an official master's degree), it is an essential requirement for the student not to have exhausted the UPF permanence allowance.

Reinstatement applications will be processed by the General Secretariat in cooperation with the Dean's office, based on the assessment of the Academic Board of the program. It will take into account the student's academic record for the completed part of the studies, the motives put forward in the application, as well as the availability and demand for the study program in question.

Reinstatement in an expired study program is not possible.

9.- Program cancellation. Change in program commencement date

9.1. - Program cancellation

The IDEC Foundation reserves the right to suspend a study program up to one week before its commencement date, whereupon it will inform all the concerned, applicants, admitted and participants, with no other liabilities than to refund any enrollment or reservation fees that have already been settled.

9.2. Change in program commencement date

The IDEC Foundation reserves the right to change the commencement date of a program, whereupon it must immediately inform the concerned, the applicants as well as the admitted or participants.

A participant will be entitled to accept or not the new schedule. In case of non-acceptance, the IDEC Foundation will refund any settled admission or enrollment fees.

10.- Academic itineraries and modules

  • Official master's degrees. Their academic itinerary is unique and is defined correspondingly in the degree verification report. The completion of this itinerary leads to a unique official master's degree. Due to the above it is not possible for a student to choose different modules within such a program or obtain any degree other than the official university master's degree after completing the program.
  • UPF-specific degrees (Master's and postgraduate degrees and courses)
    In this type of programs, the academic itinerary is defined in the degree approval certificate issued by the UPF and it can be modular in nature.
    In the case of modular itineraries, the student may choose between:
    • (i) enrollment in a complete program leading to a UPF-specific degree endowed with the maximum number of ECTS credits within the itinerary; or
    • (ii) separate enrollment in the various modules comprising the program
      Students who have completed one of these modules and wish to enroll in a higher-level program may have their credits recognized subject to the following conditions:
      • Only within three years of completing a prior program or module will the gained credits be automatically recognized.
      • If the completed studies exceed 40% of the total amount of credits of a higher-level program, a modular itinerary, if available, will be applied. The completed credits will be recognized in their integrity, in a modular way, upon completing the itinerary.

The formal procedure and the financial aspects of such recognition are further set out in the following General Term 14.

The IDEC Foundation does not commit itself to renewing any study programs beyond the academic year in which they are offered.

11. External academic internships (EAI)

Pursuant to Spanish Royal Decree 592/2014, of July 11, regulating external internships by university students, an EAI is a training activity carried out by university students and supervised by a university, aimed at applying and complementing the knowledge acquired in university education. It helps students develop skills that are necessary in a professional setting, improves their employment prospects and encourages their entrepreneurship.

ELIGIBILITY

Students enrolled in programs comprising 15 or more ECTS credits are eligible for a curricular or extracurricular external internship period. For the above purposes, a student is considered any person enrolled in an official training program within any of the three university academic cycles, a continuing education program, or another university program (see Article 1.3. of the Student Code).

The possibility to participate in an EAI is conditioned upon success in the selection process performed by the partner organization, which will have the final word in accepting the student. Under no circumstance will Professional Careers Service bear any responsibility for this acceptance. 

INTERNSHIP TYPES

Internships may take place at the university itself (including its attached institutes) or in partner organizations such as companies or public and private institutions and entities, both national and international.

There will be two modalities of EAI: curricular and extracurricular.

Curricular EAI:

These academic activities are considered essential part of the curriculum.

Their completion is mandatory.

They are supervised by the Professional Careers Office, which maintains active contacts with companies and organizations in order to identify internship opportunities and promote applications by students. Once a student has been selected for an internship, the Office will be responsible for executing a Training Cooperation Agreement. It will also be responsible for executing this agreement whenever students have found a partner organization for their internship themselves, provided that the internship is in accordance with the university regulations and the requirements set forth in the program curriculum.

Students who can prove having professional experience in the field of their studies may apply for its recognition as a curricular internship, providing the program allows for such recognition. For these purposes students must submit a formal application via e-Secretariat together with the required documentation. These applications will be duly assessed and resolved.

Extracurricular EAI:

They do not make up a part of the curriculum. Students may take them voluntarily during their training, with the same objectives as with curricular internships.

Applicants must state their interest in taking an extracurricular EAI upon submitting a request for admission.

Depending on the type of program, the Professional Careers Office will decide in advance the extent to which it is going to assist the student in taking this internship and will inform about this decision in the corresponding section on the program website. To this effect, the Professional Careers Service will distinguish between two modalities:

  • Internship counseling and management: involves active contacts between the Professional Careers Office and companies, promotion of students' applications, as well as formalization of internships by means of an appropriate Training Cooperation Agreement once the student has been selected for the internship by the partner organization. The Professional Careers Office will also be responsible for executing the Agreement when students have found a partner organization for the internship by themselves, providing that this internship is in accordance with the regulations in force.
  • Agreement management: involves execution of a Training Cooperation Agreement in cases where students have found a partner organization for their internship by themselves, providing that this internship is in accordance with the regulations in force.

The Professional Careers Office will promote agreements with companies and institutions, giving priority to students taking curricular internships over those applying for extracurricular internships, in accordance with the current regulations.

12.- Examination sessions. Assessment. Completion.

12.1. – Examination sessions

Students enrolled in any program leading to a university-specific or an official UPF degree will be entitled to two regular examination sessions per course. One regular examination session will take place per course and academic term.

A student may request an additional, third examination session. This request must be explicit and submitted in writing by means of a form provided to this effect by the IDEC Foundation, supported by documentation proving the grounds for the request. The deadline for this request is 15 days as from the final grade announcement. The date of the final grade announcement will for the purposes of these requests be considered the date on which the IDEC Foundation informs the student of the program closure and their final global grade (pass or fail). The above-mentioned application form will be submitted to the General Secretariat of the IDEC Foundation (either in person, on the 3rd floor of the Edificio Balmes or by e-mail to secretaria.general@bsm.upf.edu).

If a student is enrolled in a program leading to an official degree (an official master's degree), they will only be entitled to the second regular examination session provided that they comply with the UPF permanence regulations (i.e. they must have completed at least 50% of the credits corresponding to the subjects in which they enrolled in their first academic term). This permanence requirement does not apply to university-specific degrees.

12.2. - Assessment

12.2.1. Grading system

The student must be evaluated and graded in accordance with the course syllabus and the regulations in force.

12.2.2. Grade review

Students are entitled to reviewing their grade before the lecturers in charge of the course.

This review will take place on the date and at the time specified by the lecturer in charge of the course upon announcing the provisional grades. Students will be notified of their final grade by means of an update of their academic record once the course file is sealed.

Whether or not they have exercised the above right, students may lodge a complaint against the final grade (either in person, on the 3rd floor of the Edificio Balmes, or by e-mail to secretaria.general@bsm.upf.edu) with the General Secretariat, to the attention of the Dean. This must be done within five calendar days of the final grade announcement. The date of the final grade announcement will be the one on which the IDEC Foundation notifies the student.

Within 5 calendar days of the deadline for complaints, a committee appointed by the Dean will process the student's request. In the case of unforeseen circumstances preventing the constitution of the above committee within the established period, the IDEC Foundation reserves the right to extend this period to a maximum of 30 natural days. Before issuing its verdict, the committee has to give voice to the lecturer in charge of the course. The resolution of the complaint cannot be appealed, without prejudice to any legal action available to the student.

12.3.- Completion

To obtain a degree a student must pass the appropriate examinations as well as submit and pass the required coursework, in accordance with the syllabus of each course (for official degrees) or with the program guide (for university-specific degrees).

For in-person or semi-in-person programs, the student will also be required to prove attendance of at least 80% of all in-person lectures of the program. Attendance is personal and non-transferable and any irregularity in proving it may lead to cancellation of enrollment or automatic discharge from the program.

13.- Outstanding credits

If at the end of a program a student has not completed all its ECTS credits and provided that the student complies with the above-mentioned permanence regulations if enrolled in a program leading to an official degree (an official master's degree), he or she may re-enroll for the outstanding credits. To this effect, they will have to pay

  • A re-enrollment fee amounting to €300 for both official and university-specific master's and post-graduate degrees and to €50 for all the other programs.
  • twenty percent (20%) of the amount calculated by applying the current credit unit price of the program in which the student wishes to re-enroll to the number of their outstanding credits; and
  • the tuition fee applicable for the academic year in which the student wishes to re-enroll, in the case of outstanding credits in a program leading to an official degree (an official master's degree). The latter amount, notified by the IDEC Foundation to the participant, may change if the tuition fee for the current academic term as determined by the relevant Decree differs from the amount anticipated by the IDEC Foundation. The IDEC Foundation will notify the participant of any such changes and may take appropriate measures in order to settle the resulting balances, whether in favor or against the participant.

No discount will be applied by the IDEC Foundation to any of the above fees.

14. Recognition and transfer of credits

14.1. Recognition and transfer of credits in official degrees

14.1.1 Definition

Recognition of credits means acceptance by the IDEC Foundation of credits which, while obtained within official master's programs, whether at the UPF or another university, have been computed towards different study programs for the purposes of obtaining an official master's degree.

Transfer of credits means incorporation into the student's academic record of credits from prior official study programs, whether at the UPF or another university, which have not led to an official degree.

14.1.2. Recognition of professional or work experience and unofficial studies

Demonstrated professional and work experience may also be recognized in the form of credits counting towards an official master's degree, provided that this experience is related to the skills required by the degree.

On no account can credits corresponding to a master's thesis be subject to recognition.

The number of credits subject to recognition based on professional or work experience or unofficial university studies may not jointly exceed 15% of total curriculum credits. Recognition of these credits does not involve a grade, wherefore they will not be taken into account for grading purposes in the academic record.

Nevertheless, credits stemming from university-specific degrees may exceptionally be recognized in higher than the above-mentioned proportion or even, if applicable, they may be recognized in their entirety, providing that the university-specific degree in question has expired and been replaced by an official degree. This circumstance must be stated in the verification report for the new curriculum put forward and submitted for verification, together with the supporting information and documentation required by current credit recognition regulations.

14.1.3 Criteria for credit recognition

The criteria for credit recognition will be those stated and justified in the curriculum verification report.

14.1.4 Agencies responsible for credit recognition

The General Secretariat of the Foundation, together with the Dean's office, will handle recognition requests, in accordance with the assessment carried out to this effect by the Academic Board of the program.

14.1.5 Credit recognition request procedure

The student will submit a formal request for credit recognition to the General Secretariat of the IDEC Foundation by means of an appropriate form (either by e-mail to admissions@bsm.upf.edu or in person on the 3rd floor of the Edificio Balmes).

14.1.6 Supporting documentation for credit recognition

Requests for the recognition of credits obtained at different universities or attached institutes other than the IDEC Foundation must include details of the completed courses, specifying their equivalence with curriculum courses to be recognized, and must be supported by the following documentation:

  • An academic transcript detailing the completed courses, the number of credits and the grade obtained for each of them.
  • A photocopy of the curriculum, duly sealed by the corresponding school.
  • A photocopy of the syllabuses of the completed courses, duly sealed by the corresponding school.

14.1.7 Addition to the academic record

Once the student has enrolled in the course, it will appear as recognized in the academic record.

Recognized credits will be stated in the student's academic record in accordance with the grading regulations in force at the moment of credit recognition.

14.1.8 Credit recognition request fee and price per recognized credit

The recognition request fee will amount to €300.

Recognized credits will be free of charge for the student, except for official degrees. In the latter case, the student will have to defray the tuition fee pursuant to the Decree of the Generalitat de Catalunya (Regional Government of Catalonia) determining academic fees for the starting academic term of the program in which the student is enrolled.

Moreover, students will have to pay to the IDEC Foundation for the credits which they still have to complete in order to finish the program. The price of these outstanding credits will result from multiplying the credit unit price approved by the IDEC Foundation for the edition of the program in which the student is enrolled by the number of credits the student still has to complete in order to obtain the degree. In the case of official degrees, a tuition fee corresponding to the academic year in which the recognition takes place must be added to the total price.

No discount will be applied to the amounts specified in this section. Students who have had credits recognized are not eligible to apply for the Talent Scholarship Program of the IDEC Foundation.

14.2.- Credit recognition and transfer in university-specific degrees

14.2.1. University-specific master and postgraduate students, coming both from the UPF and other universities, may apply for recognition or transfer of completed credits towards other UPF-specific curriculum courses.

14.2.2.- The applications will be assessed and resolved by the General Secretariat of the Foundation, based on a prior report of the head of the university-specific study in question. Recognition or transfer will be awarded provided that the credits subject to recognition have been ascertained to belong to a program satisfying UPF academic quality standards.

14.2.3.- The procedure for and the documentation supporting a credit recognition or transfer request for university-specific degrees will be the same as those detailed respectively in Section 14.1 above.

14.2.4.- In addition, in all matters concerning credit recognition in university-specific degrees not addressed by these General Terms, the provisions of Section 14.1. above will apply. Without prejudice to the above, the requirements of Section 14.1. exclusive to credit recognition in official degrees will not apply to university-specific degrees.

15.- Permanence

As the IDEC Foundation is an institute attached to the UPF which teaches official master's degrees, the regulations applicable in permanence matters will be the UPF's own permanence regulations for master's and postgraduate degrees.

Pursuant to these regulations, students enrolled in a program leading to an official degree (an official master's degree), who wish to continue their studies, have to have completed at least 50% of the credits corresponding to the courses in which they enrolled during the first academic term of the master's degree.

16. Official master's degree study modes

Official master's degrees can be followed full-time or part-time, as stated in the curriculum verification report.

University-specific degrees do not allow for part-time study.

17.- Application for and Issuance of Certificates

Applications for certificates, as well as payments of the related fees, will be handled via the e-Secretariat.

Prices:

  • Standard enrollment and completion certificates, academic transcripts: €25. The first issued enrollment or completion certificate will be free of charge.
  • Any other non-standard certificate: €45. The requested certificate will be issued based on the academic register records.
  • An extra copy of a certificate: €6.

Turnaround: 4 days in all cases except for academic transcripts, which take 7 workdays to issue. All certificates will be issued only once the fee payment has been confirmed. The above issue times apply from the moment of confirmation.

In order to apply for a certificate, a student must have no outstanding debts with the program and must have submitted all the academic documentation required for admission.

Delivery of any certificate by registered mail will involve an additional cost of €20, regardless of the type of program.

18.- Issue of diplomas and duplicates

18.1.- University-specific master's and postgraduate degrees: Participants having successfully completed the program in which they have enrolled have a right to receive a diploma of the program. Students following a modular itinerary will, upon completion of the last module or program, obtain a diploma for the higher-level program instead. Upon completion of the program, they may apply for any other diploma comprised in their itinerary. Any additional diploma will involve an extra issue cost of €160.

The issue cost of a diploma duplicate is €70.

Having obtained diplomas legalized costs €40.

Delivery of in-person and semi-in-person program diplomas by registered mail costs €20.

18.2.- Official master's degrees. Participants having successfully completed a program must pay a fee pursuant to the regulations in force at the time of application for the issue of the corresponding diploma - Decree concerning public fees published annually by the Generalitat de Catalunya (Regional Government of Catalonia). Participants will only be considered to have obtained a degree once they have applied for and defrayed the costs of the issue of their diploma.

As participants will not receive their official master's diplomas immediately, once they have completed a program and paid the required fees, they will be issued a provisional degree certificate as well as an academic transcript.

In case of the loss of a provisional official master's degree certificate, an extra certificate may be requested at the cost of €40.

If an otherwise eligible participant has missed the deadline for submitting the required documentation, he or she will no longer be able to apply for nor obtain either the degree in question or any other certificate.

Delivery of a provisional certificate of an in-person or a semi-in-person official master's degree by registered mail will cost €20.

Once the diploma has been issued, it must be collected in person by the participant at the General Secretariat of the IDEC Foundation, by producing the issue fee payment receipt as well as a valid ID or passport. If a participant cannot collect the diploma in person, they may authorize another person, by power of attorney, to collect it on their behalf.

If a participant does not live in Barcelona, he or she may apply for delivery of their diploma to a Delegation / Representation of the Spanish Government or a Spanish Embassy/Consulate. The delivery fees for in-person and semi-in-person master degrees are €30 and €60 respectively and the application must be submitted via e-Secretariat.

The Foundation offers advice about legalization requirements for both provisional certificates and official master's degree diplomas. This advice does not involve initiating or handling the legalization proceedings on a student's behalf.

18.3.- Duplicates

18.3.1.- University-specific master's and post-graduate degrees:

Issue of duplicates of such diplomas will cost €70.

18.3.2.- Official university master's degrees:

Such diplomas are public documents valid across the entire Spanish territory and thus may not be subject to modifications, changes or corrections. Any modification due to changes affecting a diploma's contents (change in name or surnames, change in nationality, etc.) will necessitate the issue of a duplicate and the payment of a fee in accordance with the regulations in force.

18.3.3.- Student ID cards

The issue of a student / graduate ID card duplicate will cost €10.

19.- Intellectual property

In accordance with the current regulations, participants have a right to the recognition of their authorship of all the work produced during their enrollment in IDEC Foundation programs and especially, in the case of master's participants, of their master's theses. In addition, they have a right to the protection of the intellectual property of this work. This recognition and protection will be pursuant to the current intellectual property legislation and will apply provided that the work in question satisfies the legal requirements for protection under intellectual property laws.

Without prejudice to the above and given the assistance participants received from the IDEC Foundation in creating this work, the student must

  • include the following mention in the acknowledgments or in another prominent place of the protected work:
    "Developed within the [NAME OF THE PROGRAM] program taught by the Barcelona School of Management, an attached institute of the Pompeu Fabra University" (in the case of an official master's program) or "Developed within the [NAME OF THE PROGRAM] program taught by the IDEC Foundation under the UPF Barcelona School of Management trademark" (in the case of a university-specific degree); and
  • authorize the IDEC Foundation to use the work as well as the name and the image of its author or co-authors for academic or promotional purposes.

These rights to academic and promotional use granted to the IDEC Foundation by the participant will only apply to fragments of the protected work, in a proportion not exceeding 50% of the total and never to the whole work. The IDEC Foundation will be obliged to state the source and the author of the protected work.

In addition, if a participant's work is produced in the context of a particular activity put forward by a company (whether it is the company employing the participant or a third company that may present the participant with a challenge, a case study, a project, etc. within the framework of a program taught by the IDEC Foundation), the participant's authorship will be recognized, but the intellectual property rights concerning the work (the title and the exercise of the intellectual rights to this work) will be as agreed on by the participant and his employer (in the first case) or as determined by the third company before the IDEC Foundation with regard to the proposed activity and its results.

20.- Storage of documents

20.1.- Exams or other documents justifying grades

These documents will be stored for a minimum period of 1 year as from the end of the program.

20.2.- Degree theses available for reference

Degree theses that have been transferred for reference to the Resource Center of the Foundation will be kept for a maximum of two years. Their conservation is not guaranteed once this period has elapsed.

Students who require that their work be treated confidentially will formally notify the IDEC Foundation General Secretariat of this request in writing, specifying the required extent of confidentiality as well as justifying the application of such measures. If the IDEC Foundation approves a confidentiality request, the student must provide any assistance necessary for the purposes of formalizing the required documents. On no account may such confidentiality measures obstruct or prevent compliance with information, certification or any other duties of the IDEC Foundation concerning the corresponding program or its evaluation by quality control agencies or the UPF.

21. Personal data protection

Personal data handed over to the IDEC Foundation, as well as those handed over during the contractual term as student or ex-student, will be recorded in an electronic archive and used by the IDEC Foundation, either directly or through partner organizations, for the purposes of adequate course management, preparation and follow-up, including the issue of diplomas and internships in companies, if applicable, as well as for the purposes of the management of payments by or in favor of the IDEC Foundation and all other student-related matters. In addition, the data will be used to inform students about IDEC Foundation services that may be of interest to them. This information will be sent via e-mail to students' contacts details, in accordance with the regulations in force concerning electronic communication. In addition, informed and explicit consent is hereby awarded to the Foundation regarding transfer of these personal data to the UPF and/or entities of the UPF group, for academic and management purposes inherent to their activities, analogous to those mentioned above. Pursuant to Spanish Organic Law n. 15/1999 regarding personal data protection (LOPD, from its initials in Spanish) and the related regulations, the student is hereby notified that the IDEC Foundation, a foundation residing in c/ Balmes 132-134, Barcelona (Spain), is the final beneficiary of these data and the entity taking all decisions about the purpose, contents and use of the processing of these data. Moreover, the student explicitly authorizes the IDEC Foundation to record and reproduce the student's personal image, always limited to their academic relation with the IDEC Foundation, in videos or photos meant for reproduction or public transmission in the Foundation's corporate communications with the aim of promoting its academic activities. Nevertheless, students may exercise their legal rights to access, rectify, cancel and oppose the use of their data, by contacting the Legal Department of the IDEC Foundation in writing at the above address.

22.- Commitment to quality

In order to honor the Foundation's commitment to the quality of its training programs, we offer our participants an opportunity to voice their suggestions and complaints. To this effect, students can fill in a special form and submit it, upon duly identifying themselves, to the General Secretariat (either in person on the 3rd floor of Edificio Balmes or by e-mail to secretaria.general@bsm.upf.edu).

Such suggestions or complaints may be expressed individually or collectively. In the latter case, an ID or a passport number must be provided together with the name of each student supporting the suggestion or complaint. The person chosen by the group as the spokesperson or else the first person on this list will be contacted regarding any measures taken in response to the submission.

The General Secretariat will be responsible for processing the form and confirm its receipt to the submitter within 48 working hours of the receipt. In addition, it will be responsible for the follow-up of the suggestion or complaint together with the concerned sections or departments and will resolve it within 15 working days of confirming the receipt. The Secretariat will notify the student of its decision by e-mail, which will be sent to the e-mail provided to this effect on the submitted form. The Secretariat may request additional explanation or information from the person or persons who have lodged the suggestion or complaint. In this case, the period for resolving the submission will be suspended until receipt of this additional information.

Moreover, all IDEC Foundation programs involve an appropriate planning of quality assessment surveys throughout the learning process. Such surveys will be handed over to participants and the teaching staff for their completion, with the aim of continuous improvement of Foundation programs and services.

23.- Applicable law

The provision of tuition services regulated by these General Terms are subject to applicable civil and commercial law, to university regulations in force as well as to regulations regarding official and UPF-specific degrees to the extent to which the IDEC Foundation has adopted them and in accordance with the agreements it has entered into with the UPF to this effect.

24.- Dispute resolution

Any dispute regarding interpretation of this document shall be subject to Spanish Law and settled by the courts of the city of Barcelona. The parties hereby expressly waive any other jurisdiction to which they may be entitled.

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